VACANCIES

Team Work

Team work is essential for Office staff, who often work closely with the Directors. They must collaborate with colleagues, share ideas, and contribute to a collaborative culture, fostering greater success within the organization.

Prioritization

With everyone seeking the attention of an office staff member’s attention, it’s crucial to know how to prioritize tasks effectively. Business skills help Office staff prioritize based on organizational needs, while time management skills help them handle their workload efficiently.

Flexibility

You will be often faced with packed to-do lists and must determine which tasks to address first. In addition to deadlines, you will need to handle urgent questions from colleagues and/or customers and maintain the office culture, making flexibility essential for managing multiple priorities.

Support

It’s about taking responsibility, owning one’s work, and making a positive impact in the organization. You will be asked to understand and support our work teams to work more effectively.

Communication

Communication is a critical skill for Office staff, becoming even more important with the rise of AI. Office Managers must get to the heart of issues and communicate effectively with people across various levels and backgrounds, adapting their style as needed.

Tech Savvy

Office staff must stay updated on the latest office equipment, apps, and technology that colleagues regularly use.

Understanding the Business

Understanding the business inside and out is essential for Office Staff, enabling them to make decisions aligned with the organization’s objectives. Financial understanding and overall business knowledge to help prioritize tasks and allocate resources effectively.

This role will be an integral part of our business, bringing unique skills to the office.

• Handle general admin tasks – data entry, filing, records, and document control
• Raise purchase orders and help with approvals and processing
• Run PQQ checks and ensure compliance
• Liaise with suppliers and manage professional correspondence
• Answer incoming calls and internal/external queries
• Identify opportunities to improve admin and purchasing processes
• Help shape and improve PQQ policies and procedures
• Work with the team to roll out better ways of working
• Attend team meetings and update on progress and tasks
• Support with invoicing and updating job/project details in the system
• Provide general office support, including IT and comms coordination
• Monitor commercial accounts and resolve queries
• Take minutes during meetings when needed

Required Skills and Abilities:

Essential:

• Previous experience in a similar administrative role, preferably in a technical environment, is beneficial.
• A good knowledge of Microsoft office apps (Word, Outlook, Excell)

Desirable:

• Working within a Project or Facilities Management environment.
• Business Administration Level 2 qualification or above

This is a part-time role, working approximately 25 hours per week Monday to Friday. Daily hours required will be 10am-3pm, however this can be discussed at interview.

If you’re looking to bring your admin experience into a busy and rewarding role, we encourage you to apply.

Job Types: Part-time, Permanent

Pay: £12.21 an hour

Expected hours: 20 – 30 per week

Schedule: Monday to Friday

Pay is circa £25,000.00-£40,000.00 per year depending on experience and qualifications.

We are a North Devon based Heating and Plumbing Company looking to expand our team of heating engineers with a permanent position. We operate a friendly and professional Company who believe that family and your own personal development is important.

Continued training and development is also important so this will be offered to the suitable candidate.

Post is for a Commercial or Domestic heating and plumbing Engineer who could be a recently qualified college student year 4 or an experienced engineer.

Hours of work are 8am – 4:30pm Monday-Friday plus overtime

Van, fuel and uniform provided

Salary will depend on qualification and experience.

We would like to view your CV or if you have any questions please contact Optimum at info@optimumheating.co.uk or ring Simon Boorer 07966 961561

Responsibilities

• Install, maintain, and repair commercial heating systems ensuring optimal performance and safety.
• Utilize hand and power tools to perform plumbing and assembly tasks.
• Apply mechanical knowledge and basic math skills to troubleshoot and solve issues.
• Lift heavy components
• Collaborate with team members to complete projects efficiently and adhere to safety standards.
• Work sector is mostly Commercial heating and plumbing

• Driving Licence (preferred)